Method
Our audit method
A calm sequence from access and samples to findings your AP and audit stakeholders can use.
Application audits of invoice matching applications succeed when the sequence respects how AP actually works. Our method stays close to configuration, documents, and the people who clear exceptions.
Confirm the application boundary
We name the matching engine or ERP module, the legal entities in scope, and the period for sampling. Out-of-scope processes (pure expense claims, unrelated OCR capture) stay outside unless you add them later.
Read configuration before opinions
Matching methods, tolerances, tax treatment, and override roles are documented as they stand. We avoid recommending changes until the sample shows how those settings behave.
Sample matched and unmatched work
A joint sample includes clean matches, partial matches, and aged exceptions. Each item is tied back to a purchase order and receipt where the application expects them.
Trace the exception path
For aged holds we ask who owns clearing, which reason codes appear, and whether master data or receiving timing is the true blocker.
Workshop, then finalize
Draft findings are walked through with AP and finance before the pack is closed. Remediation steps are ordered by control impact and practical effort — not by buzzword priority.
What we need from you
Read-only configuration access or exports, a contact in AP who knows the queue, and honesty about known workarounds. Surprises mid-audit usually come from undocumented force-match habits — better named early.
Where this leads
Most clients continue into remediation with their ERP partner or internal IT. We can remain available for a short follow-up read of revised tolerances, arranged separately.